20 Best Productivity Apps in 2025 (iOS, Android, & Mac/Windows)

Feeling swamped by never-ending tasks, notifications, and digital clutter? You’re not alone. A recent study shows the average professional loses nearly 2 hours per day to distractions and disorganization.

But here’s the good news: you can reclaim that time with the right productivity tools.

Whether you need to organize your documents, build better habits, or stay focused during work sprints, this list of the 20 best productivity apps in 2025 will help you streamline your workflow and get more done—without working longer hours.

Document & File Management

If you find yourself constantly juggling files and documents, these apps can help you streamline your workflow and enhance your organizational skills.

1. CamScanner (iOS | Android)

Best for: Scanning documents on the go

Why carry a bulky scanner when your phone can do the job better? CamScanner transforms your smartphone into a powerful document scanner that outperforms most built-in scanning apps.

• Price: Free basic plan, $4.99/month for premium features
• Key features: Document scanning, PDF conversion, automatic enhancement, OCR text recognition

2. Google Drive (iOS | Android)

Best for: Cloud storage & collaboration

Keep your files synced across devices, collaborate in real time, and back up your Google Docs, Sheets, and Gmail content.

• Price: Free up to 15GB, $6/month for 30GB+
• Key features: Cross-device sync, cloud backups, Docs & Sheets integration

3. Folder Colorizer (Mac | Windows)

Best for: Visually organizing your folders

Color-code your folders with a right-click. It seems minor, but visual cues make a major impact when scanning for files.

• Price: Free trial (2 folders), $3.33/month with Softorino access
• Key features: Folder color tagging, organization shortcuts

4. Adobe Acrobat Reader (iOS | Android)

Best for: Annotating and signing PDFs on mobile

Highlight, sign, and comment on documents directly from your device. Perfect for mobile professionals.

• Price: Free basic features, $12.99/month for Pro
• Key features: PDF annotations, digital signatures, mobile editing

5. PDF Expert (iOS | Mac)

Best for: Editing PDFs on Apple devices

A fast, user-friendly PDF editor with full Apple Pencil support. Modify text, add images, and more.

• Price: $79.99/year or $139.99 one-time
• Key features: PDF editing, Apple Pencil support, file merging

Note-Taking & Writing

Need a better way to capture your ideas or improve your writing? These apps are perfect for boosting your creativity and productivity.

6. Evernote (iOS | Android)

Best for: Capturing and organizing ideas

From voice memos to handwritten notes, Evernote helps you store and find ideas fast.

• Price: Free basic plan, $10.83/month Premium
• Key features: Note sync, web clipper, OCR, integrations

7. Pocket (iOS | Android)

Best for: Saving content to read later

Save articles and videos in one clutter-free spot. Offline access and ad-free reading make it a dream for readers.

• Price: Free; $4.99/month or $44.99/year Premium
• Key features: Offline reading, tagging, article cleanup

8. Hemingway Editor (Mac | Windows)

Best for: Writing clearer, bolder content

Highlights wordy sentences, passive voice, and complex phrases to sharpen your writing.

• Price: Free web version, $8.33 desktop app
• Key features: Style suggestions, readability score, grammar guidance

Time Management & Habit Building

Time is precious. These apps will help you stay focused, break bad habits, and make the most of each day.

9. Focus (iOS | Mac | Apple Watch)

Best for: Staying focused with Pomodoro sessions

Based on the Pomodoro Technique, Focus helps you work in 25-minute sprints with short breaks.

• Price: Free trial, $24 one-time
• Key features: Pomodoro timer, distraction blocking, stats

10. Session (iOS | macOS)

Best for: Deep work and tracking focus

A beautiful Pomodoro timer with built-in analytics, HealthKit sync, and distraction tracking.

• Price: Free version; Pro at $4.99/month
• Key features: Focus analytics, session timer, productivity reports

11. HabitBull (iOS | Android)

Best for: Building new habits with accountability

Track any habit with flexible scheduling and powerful stats.

• Price: Free
• Key features: Habit streaks, reminders, custom frequencies

12. Todoist (iOS | Android)

Best for: Managing to-do lists like a pro

Organize personal and work tasks, set priorities, and sync across devices.

• Price: Free basic plan, $3-5/month Premium
• Key features: Task labels, reminders, calendar sync, collaboration

13. Things (Mac | iOS)

Best for: Organizing tasks by priority and context

Plan your day with sections like "Today," "Upcoming," and "Someday."

• Price: $49.99 Mac, $9.99 iPhone, $19.99 iPad
• Key features: Projects, checklists, natural-language input

Password & Finance Management

Managing passwords and finances can be tedious. These apps offer smart solutions to keep you secure and organized.

14. Dashlane (iOS | Android)

Best for: Easy and secure password management

Auto-fill passwords, detect breaches, and create secure logins.

• Price: Free for 25 passwords, $4.99/month Premium
• Key features: Password generator, auto-login, security monitoring

15. Bitwarden (All Platforms)

Best for: Open-source, cross-platform password management

Store unlimited passwords securely—even share them with trusted contacts.

• Price: Free, $10/year Premium
• Key features: Unlimited storage, autofill, open-source encryption

16. Monefy (iOS | Android | Windows)

Best for: Visual spending and budget tracking

Track daily expenses by category and sync across devices.

• Price: Free
• Key features: Expense categories, Dropbox sync, currency settings

Office & Social Media Tools

For those working with teams or handling social media, these apps offer powerful tools to keep everything running smoothly.

17. Microsoft Office Suite (iOS | Android)

Best for: Mobile document editing

Word, Excel, and PowerPoint are mobile-friendly and powerful.

• Price: Free for basic use, Office365 subscription for full features
• Key features: Cloud sync, cross-device collaboration

18. Buffer (iOS | Android)

Best for: Social media scheduling

Plan posts, analyze engagement, and maintain a consistent presence.

• Price: Free (3 accounts), $15/month for 8+
• Key features: Multi-platform scheduling, analytics, queue management

19. Mentimeter (iOS | Web)

Best for: Interactive presentations and audience feedback

Create polls, quizzes, and Q&As to boost participation.

• Price: Free version; $11.99+ for Pro features
• Key features: Live polling, AI summaries, audience Q&A

20. Loomly (iOS | Android | Web)

Best for: Team-based content planning and publishing

Manage workflows, assets, and social campaigns in one dashboard.

• Price: From $26/month, 15-day free trial
• Key features: Post scheduler, brand library, approval workflows

Pick the Right Tools for You

The right productivity apps can transform how you work—cutting down on wasted time and helping you stay focused on what really matters. According to a 2024 productivity report, professionals using these tools saved an average of 5.4 hours per week.

Start by identifying your biggest challenge:

• Drowning in paper? 👉 Try CamScanner
• Struggle with time management? 👉 Try Focus or Session
• Writing feels clunky? 👉 Hemingway Editor will help you tighten it up
• Visually overwhelmed by files? 👉 Folder Colorizer can bring order to your desktop

📅 Start with just one or two tools. Once they become part of your routine, build from there.